Terms of Service
Terms of Service
Bayou Gunner Boundbook System
Effective Date: November 14, 2026
Operated by Bayou Gunner, LLC
Website: https://bayougunner.com
Contact: bayougunner01@gmail.com
1. Agreement to Terms
Welcome to the Bayou Gunner Boundbook System, a cloud-based electronic Acquisition and Disposition (A&D) recordkeeping and firearm inventory management application operated by Bayou Gunner, LLC ("Bayou Gunner," "Company," "we," "us," or "our").
These Terms of Service ("Terms") establish the conditions governing access to and use of the Bayou Gunner Boundbook System, including its website, subscription services, electronic recordkeeping features, reporting tools, and related services (collectively, the "Service").
By registering an account, purchasing a subscription, accepting these Terms electronically, or accessing the Service, you agree to comply with these Terms and our Privacy Policy.
If you are registering on behalf of a business or organization, you represent that you are authorized to accept these Terms on its behalf.
If you do not agree to these Terms, you must not use the Service.
2. Description of the Service
The Bayou Gunner Boundbook System is designed to assist Federal Firearms Licensees (FFLs) with managing electronic firearm records and related business operations.
Features may include:
Electronic firearm Acquisition and Disposition (A&D) records
Firearm inventory management and tracking
Individual customer and dealer/FFL directories
Firearm record cards and photographs
Searchable bound-book records
Reports, business analytics, and inventory summaries
Multiple-sale review and reporting assistance
Record correction and audit-history functionality
User accounts and role-based permissions
Business settings and administrative controls
Cloud-based access and backup utilities
Features and functionality may change as the Service evolves.
Bayou Gunner may introduce improvements, security updates, additional features, or changes to existing functionality. We will endeavor to provide reasonable notice of material changes that affect customers' use of the Service.
3. Eligibility and Business Registration
The Service is intended primarily for firearms businesses and individuals authorized to maintain or assist with firearm recordkeeping.
By registering, you represent and agree that:
You are at least 18 years of age.
You are legally authorized to act for the subscribing business.
All registration information is accurate and current.
Any FFL information submitted is accurate and belongs to the appropriate licensed entity.
You will use the Service only for lawful business purposes.
You will comply with applicable federal, state, and local laws.
The subscribing business is responsible for updating its business information, licensing information, and account administrator details when changes occur.
Bayou Gunner may request information reasonably necessary to verify account ownership, licensing, or authorized use.
4. Account Registration and Security
Each subscribing business is provided access to an account environment associated with its business information and subscription.
Authorized users may receive individual login credentials and assigned permissions.
Subscribers are responsible for:
Maintaining the confidentiality of usernames and passwords
Assigning appropriate permissions to employees
Preventing unauthorized access to business records
Promptly disabling accounts belonging to former employees
Maintaining accurate administrator contact information
Reporting suspected account compromise or unauthorized access
Using secure devices and appropriate internet connections
Users must not share login credentials or intentionally circumvent authentication and security controls.
Actions performed through an authenticated account may be recorded for security, auditing, and operational purposes.
Bayou Gunner may temporarily restrict access when reasonably necessary to investigate suspicious activity, protect information, or address security concerns.
5. Free Trial Subscription
Bayou Gunner may offer eligible businesses a 14-day free trial of the Boundbook System.
The trial is intended to allow prospective subscribers to evaluate the application's functionality and suitability for their business.
During the trial:
Customers may explore the features made available under the trial subscription.
Business information and firearm records entered into the system may be retained according to applicable recordkeeping requirements.
Users remain responsible for the accuracy and protection of information entered.
Trial accounts remain subject to these Terms and the Privacy Policy.
Trial eligibility, start and end dates, payment-method requirements, and any automatic conversion to a paid subscription must be disclosed during registration.
At the conclusion of the trial, continued access may require activation of a paid subscription.
Important: Customers should not rely on a temporary trial account as their sole official firearm recordkeeping system without ensuring that necessary access, backups, exports, and ongoing retention obligations are satisfied.
Bayou Gunner reserves the right to limit repeated or abusive free-trial registrations.
6. Subscription Plans and Billing
The Boundbook System offers subscription options that may include monthly and annual billing.
Monthly Subscription
Monthly subscribers receive access to the features included in their selected subscription plan during each paid billing period.
Monthly subscriptions provide recurring billing without requiring an annual payment commitment.
Annual Subscription
Annual subscribers receive access to the features included in their selected subscription plan during the annual billing period.
Annual billing may provide savings compared with paying monthly. Promotional savings, including an advertised annual savings of approximately $200, are based on the prices displayed at the time of purchase.
Billing Terms
Subscription fees, billing frequency, applicable taxes, payment requirements, and renewal terms are presented during registration or checkout.
Where a subscription is configured to renew automatically, the renewal terms and cancellation process will be disclosed before purchase.
Subscribers authorize applicable recurring charges in accordance with the billing arrangement they accept.
Bayou Gunner may change subscription pricing, provided that applicable notice and disclosure requirements are satisfied. Price changes to recurring subscriptions will be communicated as required by law.
7. Payment Processing
Bayou Gunner may use Stripe or other authorized third-party payment processors to manage subscription payments.
Payment processing is subject to the applicable payment provider's terms, privacy policies, and security practices.
Bayou Gunner may receive payment confirmations, subscription identifiers, billing status, and other information required to administer customer subscriptions.
Subscribers are responsible for maintaining valid payment information and resolving failed or disputed payments.
Bayou Gunner does not require subscribers to store payment card information within firearm acquisition or disposition records.
8. Subscription Cancellation and Nonrenewal
Subscribers may request cancellation or nonrenewal through the available account-management features or by contacting Bayou Gunner.
The effective cancellation date, remaining paid access, renewal status, and any applicable refund eligibility are governed by the terms disclosed at purchase and applicable law.
Cancellation of a subscription may end access to certain application features when the applicable subscription period expires.
Cancellation does not eliminate a Federal Firearms Licensee's legal obligation to maintain required firearm records.
Before discontinuing use of the Service, subscribers must make appropriate arrangements to preserve, export, transfer, or otherwise lawfully maintain their required records.
A subscription cancellation request is not a request to destroy regulated A&D records.
9. Firearms Recordkeeping and Regulatory Compliance
The Boundbook System is designed to assist FFLs with electronic recordkeeping. However, the subscribing licensee remains solely responsible for meeting applicable firearms laws, regulations, and reporting requirements.
These responsibilities include:
Maintaining accurate and complete acquisition and disposition information
Recording transactions within legally required time periods
Maintaining proper historical transaction records
Reviewing and submitting required regulatory reports
Maintaining required customer and identification information
Preserving records for applicable retention periods
Providing records for lawful inspection
Maintaining required backup and record-access procedures
Handling records appropriately when licensed activity is discontinued
Electronic A&D recordkeeping is subject to applicable federal requirements, including 27 CFR Part 478 and ATF Ruling 2016-1, as amended or supplemented.
The Service may provide reporting assistance, warnings, calculations, or automated review features. Such features are intended to assist users, not replace their professional judgment or regulatory obligations.
Bayou Gunner does not guarantee that using the Service automatically satisfies every legal or regulatory requirement applicable to a particular FFL.
The Service is not represented as an ATF certification, endorsement, or approval of the subscribing licensee's overall recordkeeping practices.
10. Accuracy and Integrity of Business Records
Subscribers are responsible for the accuracy, completeness, and timeliness of all information entered into their accounts.
Users must verify firearm descriptions, manufacturer and importer information, serial numbers, transaction dates, customer information, FFL numbers, and other required fields.
The application may support record corrections and associated audit history.
Subscribers agree not to intentionally falsify, conceal, alter, or improperly delete regulated records.
When corrections are necessary, subscribers must use appropriate procedures that preserve required historical information.
Bayou Gunner is not responsible for inaccuracies originating from information entered, uploaded, migrated, or approved by subscribers or their authorized users, except to the extent caused by Bayou Gunner's own acts or omissions for which liability cannot lawfully be excluded.
11. Customer Data Ownership and Confidentiality
Subscribers retain their rights in business information, firearm records, customer information, and other data they lawfully submit to the Service ("Customer Data").
Bayou Gunner does not acquire ownership of a subscribing business's firearm inventory or underlying business records merely because that information is stored in the Service.
Subscribers grant Bayou Gunner a limited right to host, store, process, back up, transmit, and otherwise handle Customer Data as reasonably necessary to provide and support the Service, protect its security, comply with law, and fulfill these Terms.
Bayou Gunner will handle Customer Data in accordance with its Privacy Policy and applicable legal requirements.
Subscribers are responsible for ensuring they have a lawful basis to collect, store, and process the personal information entered into the Service.
12. Data Storage, Backups, and Accessibility
The Boundbook System uses cloud-based database and file-storage technologies to maintain business records and application data.
The application includes backup, export, reporting, and record-management capabilities.
However, no electronic system can guarantee uninterrupted operation or complete protection against hardware failure, software defects, internet outages, malicious activity, or other unforeseen events.
Subscribers are responsible for maintaining any additional backups or local records required by applicable law and for periodically verifying the accessibility and completeness of their records.
Where regulations require records or backups to be available at the licensed premises, the licensee remains responsible for meeting those requirements.
The existence of an application backup function does not relieve subscribers of their own business-continuity and legal record-preservation responsibilities.
13. Data Export and Account Closure
The Service may provide reporting and data-export functions that assist subscribers in retrieving their business records.
Subscribers should export and verify necessary records before terminating their subscription or discontinuing use of the platform.
If an account is suspended or closed, Bayou Gunner may require identity and business-authorization verification before providing access to sensitive records or facilitating a lawful export.
Data export may be subject to technical, security, and legal limitations.
Bayou Gunner will not intentionally delete legally required firearm records merely because a subscription expires, but customers must not assume that an expired subscription provides indefinite online access.
Required record retention, out-of-business procedures, and regulatory transfers remain the responsibility of the applicable licensee.
Account closure and any associated data-handling arrangements must comply with applicable law.
14. Legacy Data Imports and Data Migration
The Service may offer data-import, conversion, or synchronization utilities for transferring records from other recordkeeping systems.
When these functions are available, subscribers are responsible for ensuring the completeness and accuracy of the source information and reviewing the resulting records.
Data conversions may require:
Field mapping and source-format validation
Duplicate-record identification
Review of acquisition and disposition relationships
Verification of customer and dealer information
Review of exceptions and excluded records
Record-count reconciliation
Confirmation of historical transaction information
Subscribers must review conversion results before relying upon migrated records as their official electronic bound book.
Bayou Gunner does not guarantee that every third-party application or legacy database format can be converted without errors or manual review.
15. Availability, Maintenance, and Service Changes
Bayou Gunner endeavors to provide a reliable application, but the Service may occasionally be unavailable due to:
Scheduled maintenance
Software updates
Infrastructure maintenance
Hosting-provider interruptions
Network or internet failures
Security incidents
Unexpected technical problems
Events beyond our reasonable control
We may perform maintenance or emergency changes reasonably necessary to protect the Service and its users.
We will endeavor to communicate significant planned interruptions when practical.
Unless expressly stated in a separate written service agreement, the Service does not include a guaranteed percentage of uptime or a guaranteed response time for technical support.
16. Technical Support
Technical support may be provided for account access, subscription questions, application functionality, reported errors, and other issues relating to the Service.
Users may contact:
Support requests should include a description of the problem and relevant non-sensitive information needed to investigate it.
Users should not transmit passwords, complete identification numbers, or other sensitive customer information through ordinary email unless an appropriate secure method has been arranged.
Bayou Gunner may require account verification before discussing sensitive business information.
Support services do not constitute legal advice, regulatory representation, or professional compliance certification.
17. Acceptable Use
Subscribers and authorized users agree to use the Service responsibly and lawfully.
Prohibited activities include:
Attempting unauthorized access to another business's records
Sharing account credentials without authorization
Circumventing security, subscription, or access controls
Introducing malicious software or harmful code
Attempting to damage, disrupt, or overload the Service
Using automated tools to interfere with normal operations
Intentionally falsifying or concealing required transaction records
Uploading information that the user is not legally authorized to process
Using the Service to facilitate unlawful activity
Reverse-engineering or copying protected software except where permitted by applicable law
Bayou Gunner may investigate suspected violations and take appropriate action, including restricting access when necessary to protect the Service or comply with law.
18. Intellectual Property and Software License
The Bayou Gunner Boundbook System, including its software, application design, documentation, graphics, trademarks, branding, and original content, is owned by Bayou Gunner, LLC or its applicable licensors.
A valid subscription grants the customer a limited, nonexclusive, nontransferable right to access and use the Service for the subscribing business's authorized internal operations, subject to these Terms.
A subscription does not transfer ownership of the software, source code, platform infrastructure, trademarks, or intellectual property.
Subscribers retain their rights to their own Customer Data.
Unauthorized copying, redistribution, resale, or commercial exploitation of the software is prohibited except as expressly authorized.
19. Third-Party Services
The Service may depend upon third-party providers, including hosting companies, internet infrastructure providers, payment processors, and other technical services.
These providers may maintain separate terms, privacy policies, and operating requirements.
Bayou Gunner is not responsible for the independent acts or omissions of third parties except to the extent applicable law imposes responsibility upon Bayou Gunner.
20. Suspension or Termination of Service
Bayou Gunner may suspend or terminate access when reasonably necessary because of:
Serious violations of these Terms
Unauthorized or fraudulent activity
Security threats or suspected account compromise
Nonpayment or subscription expiration
Materially false registration information
Unlawful use of the Service
Applicable legal requirements
When reasonably practical and legally permitted, Bayou Gunner will provide notice and an opportunity to resolve the issue before terminating access.
Suspension or termination does not automatically authorize destruction of legally required firearm records.
Record-preservation and lawful-export procedures remain applicable.
21. Disclaimer of Warranties
The Service is provided on an "as available" basis.
To the maximum extent permitted by applicable law, Bayou Gunner disclaims warranties not expressly stated in a separate written agreement, including implied warranties of merchantability, fitness for a particular purpose, and noninfringement.
Bayou Gunner does not warrant that the Service will operate without interruption, be free from all defects, or independently ensure a licensee's regulatory compliance.
Nothing in these Terms excludes warranties or legal protections that cannot lawfully be excluded.
22. Limitation of Liability
To the extent permitted by applicable law, Bayou Gunner shall not be liable for indirect, incidental, special, consequential, or punitive damages, including lost profits or business interruption, arising from the use of or inability to use the Service.
Except for liability that cannot legally be limited, Bayou Gunner's total aggregate liability arising from the Service shall not exceed the subscription fees paid by the affected subscriber during the 12 months immediately preceding the event giving rise to the claim.
These limitations do not apply where prohibited by law and do not limit liability for conduct that cannot lawfully be excluded, including applicable liabilities arising from fraud, willful misconduct, or gross negligence.
23. Subscriber Indemnification
To the extent permitted by applicable law, subscribers agree to defend and indemnify Bayou Gunner against third-party claims, damages, and reasonable expenses arising from:
The subscriber's unlawful use of the Service
Intentional falsification or unauthorized disclosure of records
The subscriber's violation of applicable firearms laws
Infringement of third-party rights through data supplied by the subscriber
Material violations of these Terms by the subscriber or its authorized users
This obligation does not apply to the extent a claim results from Bayou Gunner's own wrongful conduct.
24. Privacy Policy
Use of the Service is also subject to the Bayou Gunner Boundbook System Privacy Policy.
The Privacy Policy describes the types of information collected, how information is processed, applicable security practices, information sharing, and data-retention considerations.
Subscribers should review both documents before registering or using the Service.
25. Changes to These Terms
Bayou Gunner may periodically revise these Terms to reflect changes in the Service, business operations, legal requirements, or security practices.
Updated Terms will be published with a revised effective date.
Where material changes affect existing subscribers, Bayou Gunner will provide any notice or opportunity to review or accept revised Terms required by applicable law or contractual commitments.
Changes will not retroactively eliminate legal rights or obligations that cannot lawfully be modified.
26. Governing Law
These Terms shall be governed by the laws of the State of Louisiana, United States, without regard to conflict-of-law principles, except where superseded by applicable federal law.
Any dispute arising under these Terms shall be handled by a court of competent jurisdiction, subject to applicable law and any separate written agreement between the parties.
27. Severability and Entire Agreement
If a provision of these Terms is determined to be invalid or unenforceable, the remaining provisions shall remain effective to the extent permitted by law.
These Terms, together with the applicable Privacy Policy, subscription disclosures, and any separately executed written agreement, constitute the agreement governing use of the Service.
If a separately executed agreement expressly supersedes a provision of these Terms, that agreement will govern to the extent of the conflict.
Failure to enforce a provision does not constitute a permanent waiver of that provision.
28. Contact Information
For questions concerning these Terms, subscription services, or the Bayou Gunner Boundbook System, contact:
Bayou Gunner, LLC
Bayou Gunner Boundbook System
Website: https://bayougunner.com
Email: bayougunner01@gmail.com
Bayou Gunner Boundbook System
Smarter Firearms Recordkeeping. Built for Today's FFLs.
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