Privacy Policy
Privacy Policy
Bayou Gunner Boundbook System
Effective Date: November 13, 2026
Bayou Gunner, LLC
Website: https://bayougunner.com
Privacy Contact: bayougunner01@gmail.com
1. Introduction
At Bayou Gunner, LLC ("Bayou Gunner," "we," "us," or "our"), we recognize the importance of protecting the confidential information entrusted to us by firearms businesses and their customers.
The Bayou Gunner Boundbook System ("Boundbook System" or "Service") is a cloud-based electronic Acquisition and Disposition (A&D) recordkeeping platform designed for Federal Firearms Licensees (FFLs).
Our commitment is to provide reliable recordkeeping functionality while respecting the privacy, confidentiality, and security of the information maintained within the system.
This Privacy Policy explains how information is collected, used, stored, protected, retained, and disclosed when businesses and authorized users access our Boundbook System, register for subscriptions, or use related website services.
By using the Service, you acknowledge the data practices described in this Policy.
2. Information We Collect
Information collected through the Boundbook System falls into several categories.
Business and Subscription Information
When a business creates an account or subscribes to the Service, we may collect:
Business or organization name
Business mailing and physical addresses
Business telephone numbers and email addresses
Federal Firearms License number and expiration information
Account administrator information
Subscription plan and billing status
Subscription transaction and payment references
Business operating schedules and application settings
This information is used to establish the business account, manage subscriptions, verify account access, and provide the Service.
User Account Information
For individuals authorized to access a business account, we may collect:
Name and email address
Account credentials, stored using password hashing
Assigned user roles and permissions
Account activation and access status
Login activity and security events
Administrative and recordkeeping activity
Passwords are not intended to be stored in readable form.
Firearm Acquisition and Disposition Records
The Boundbook System allows authorized FFL users to create and maintain firearm transaction records.
Depending on the transaction, these records may include:
Firearm manufacturer and importer
Firearm model, serial number, type, and caliber
Acquisition and disposition dates
Names and addresses of firearm acquisition sources
Names and addresses of firearm recipients
Dealer and FFL license information
Identification types, numbers, and issuing states
Form 4473 transaction references
Firearm photographs
Transaction notes and supporting information
Record corrections and associated audit information
These records may contain sensitive personal information belonging to customers, suppliers, and other individuals.
The business operating the account is responsible for determining the information it enters into the system and for meeting its applicable firearms recordkeeping obligations.
Technical and Security Information
To operate and protect the Service, certain technical information may be collected automatically, including:
IP addresses or security-related identifiers derived from them
Browser and device information
Login attempts and authentication events
Session information
Dates and times of access
Application errors and diagnostic information
Administrative actions and system activity
This information helps us maintain service functionality, investigate technical issues, and protect accounts against unauthorized access.
3. How We Use Information
We use collected information for legitimate purposes related to operating and supporting the Boundbook System.
These purposes include:
Establishing and administering business accounts
Authenticating users and managing permissions
Maintaining firearm acquisition and disposition records
Managing firearm inventory and transaction histories
Generating reports and regulatory recordkeeping information
Providing customer and dealer directory functionality
Managing subscriptions, trials, billing, and account status
Detecting and investigating unauthorized access
Performing backups, recovery, and system maintenance
Responding to customer service requests
Investigating application errors and improving reliability
Meeting applicable legal and regulatory obligations
We limit access to sensitive information according to operational needs and authorized system functions.
4. Ownership and Control of Business Records
Firearm acquisition and disposition records, customer directory information, dealer records, and other business data entered into the Boundbook System remain under the responsibility and control of the subscribing business, subject to applicable law.
Bayou Gunner provides the software and associated hosting services used to maintain these records.
Authorized business administrators control employee access through the application's user-management and permission features.
Bayou Gunner may process or access information as reasonably necessary to operate, secure, maintain, troubleshoot, or support the Service, or to comply with applicable legal obligations.
Use of the Boundbook System does not transfer ownership of the subscribing business's firearm inventory or business records to Bayou Gunner.
5. Cloud Storage and Data Protection
The Boundbook System uses centralized database storage and application-managed files hosted through infrastructure and service providers supporting the platform.
Business information, user accounts, firearm records, dispositions, customer directories, and other operational data are maintained through the Service's database and authorized storage locations.
Security measures incorporated into the application include:
Account authentication and password hashing
Role-based access controls
Business-specific data-access restrictions
Security event and login monitoring
Session-management controls
Administrative permission checks
Recordkeeping and correction audit functionality
Protected application configuration and file-storage mechanisms
Encrypted backup functionality
The Service also supports HTTPS connections to protect information during transmission. Connection security depends on the production configuration and the connection method used.
Although we take reasonable steps to protect information, no website, database, network, or electronic storage system can be guaranteed completely secure.
Businesses are responsible for protecting their own account credentials, controlling employee permissions, securing their devices, and using appropriately protected network connections.
6. Data Backups and Recovery
The Boundbook System includes functionality for creating and managing business-data backups.
Certain application-generated backups are protected using encryption and integrity-verification mechanisms designed to help protect information against unauthorized access or corruption.
Backup contents may include firearm records, dispositions, customer and dealer information, account-related business settings, and associated historical records.
Backups may be retained as necessary for disaster recovery, operational continuity, recordkeeping obligations, or lawful business purposes.
Subscription customers remain responsible for ensuring that their recordkeeping and backup practices satisfy applicable ATF requirements, including any required downloads or locally maintained copies.
7. Regulatory Recordkeeping and Data Retention
Federal Firearms Licensees are subject to specific recordkeeping and retention requirements.
The Boundbook System is designed to help businesses maintain electronic firearm records, but the subscribing licensee remains responsible for the accuracy, completeness, accessibility, retention, and lawful disposition of its required records.
Closing a subscription does not automatically authorize deletion of legally required firearm records.
We may retain business records, backups, audit information, and account-related information when necessary to:
Satisfy applicable laws and regulations
Support lawful record preservation or transfer
Maintain the integrity of historical transactions
Resolve disputes or investigate security incidents
Meet contractual or legitimate operational obligations
When accounts are closed, records must be handled in accordance with applicable legal requirements and established account-closure procedures.
Businesses should arrange for necessary exports, backups, and any required regulatory transfers before discontinuing use of the Service.
8. Subscription Billing and Payment Processing
The Boundbook System offers trial, monthly, and annual subscription options.
Subscription information may include selected plans, billing periods, renewal status, payment status, and transaction references.
Where electronic payment processing is enabled, payments are handled through Stripe, a third-party payment processing provider.
Payment information submitted through Stripe is also subject to Stripe's privacy and security practices.
Bayou Gunner may receive billing identifiers, payment status, transaction details, and other information needed to administer subscriptions.
We do not require users to enter full payment card numbers into ordinary firearm recordkeeping fields.
For information about Stripe's practices, visit https://stripe.com/privacy.
9. Information Sharing and Disclosure
We may disclose information in limited circumstances, including:
Authorized Business Access: Information is made available to users authorized by the subscribing business, consistent with their assigned permissions.
Service Providers: Hosting, infrastructure, payment processing, and technical service providers may process information when necessary to support the Service.
Legal and Regulatory Requirements: Information may be disclosed when required by applicable law, lawful legal process, or authorized regulatory obligations.
Security and Protection: Information may be used or disclosed as reasonably necessary to investigate fraud, unauthorized access, security incidents, or threats to the Service.
Business Transitions: Information may be transferred as part of a lawful merger, acquisition, or transfer of business operations, subject to applicable privacy, confidentiality, and recordkeeping requirements.
Access to regulated firearm records is not intended to be available to the general public.
10. Cookies and Session Information
The Boundbook System uses browser cookies and session mechanisms that support essential application functions.
These may include:
Maintaining an authenticated login session
Supporting session security
Preserving user access and application preferences
Protecting against unauthorized requests
The Service also uses browser-side preferences for certain interface features, such as navigation layout settings.
Some cookies are necessary for the Boundbook System to operate correctly. Disabling them may prevent users from signing in or using protected features.
Related website pages or integrated third-party services may have separate cookie practices.
11. Employee and Administrator Responsibilities
Subscribing businesses are responsible for determining which employees may access their Boundbook System accounts.
Business administrators should:
Establish separate user accounts for authorized personnel
Assign permissions appropriate to each employee's responsibilities
Protect passwords and authentication methods
Remove access when employees leave or change responsibilities
Review account activity and recordkeeping practices
Secure exported reports, downloaded files, and local backups
Bayou Gunner cannot guarantee the security of records exported or downloaded onto devices or storage systems controlled by the subscribing business.
12. Individual Privacy and Data Requests
Individuals may contact Bayou Gunner with questions concerning their personal information.
Depending on applicable law and the nature of the information, requests may include access, correction, or deletion of information.
Requests involving firearm transactions or business-controlled customer records may need to be directed to the FFL responsible for maintaining those records.
Certain information may not be eligible for deletion or alteration because of legal recordkeeping requirements.
Any corrections to regulated transaction records must preserve the history required by applicable law.
To submit a privacy inquiry, contact:
Please do not include Social Security numbers, identification photographs, complete driver's license numbers, or other sensitive personal information in an initial email inquiry.
13. Security Incidents and Data Breaches
Bayou Gunner takes reported security concerns seriously.
If we identify a security incident involving information maintained through the Service, we will investigate and take appropriate responsive measures based on the nature and scope of the incident.
Where required by applicable law, affected parties and appropriate authorities will be notified.
Users who suspect unauthorized account activity should promptly notify their business administrator and contact Bayou Gunner.
14. Third-Party Websites and Services
The Boundbook System and related website pages may contain links to third-party websites, payment providers, or external resources.
Bayou Gunner is not responsible for the privacy practices of independent third-party websites.
Users should review the privacy policies and terms applicable to those services before submitting information.
15. Children's Privacy
The Boundbook System is intended for use by firearms businesses and authorized business personnel.
It is not designed as a consumer service directed toward children under 13.
Information about individuals who are minors may nevertheless appear in business records where lawfully collected and maintained by an FFL. Such records remain subject to applicable privacy and recordkeeping obligations.
16. Changes to This Privacy Policy
Bayou Gunner may revise this Privacy Policy to reflect changes in the Service, security practices, business operations, or applicable law.
When the Policy is updated, the effective date will be revised.
Material changes may be communicated through the website, application, or other appropriate notices.
Continued use of the Service following an updated Policy is subject to applicable law and contractual terms.
17. Contact Information
For questions about this Privacy Policy, data security, business records, or privacy-related concerns, please contact:
Bayou Gunner, LLC
Bayou Gunner Boundbook System
Website: https://bayougunner.com
Email: bayougunner01@gmail.com
Bayou Gunner Boundbook System
Smarter Firearms Recordkeeping. Responsible Data Management. Built for Today's FFLs.
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